Privacy Policy & Terms of Service

2.1 Information We Collect

Personal Information

We may collect:

• Full name
• Email address
• Phone number
• Mailing address

Membership Information

• Membership status
• Dues history
• Account credentials (if applicable)

Payment Information

All payments for dues and donations are processed securely through Stripe.

• We do not store or process full credit card numbers on our servers.
• Payment data is handled in accordance with Stripe's security and compliance standards.

Automatically Collected Data

• IP address
• Browser/device information
• Site usage data

2.2 How We Use Information

We use collected information to:

• Manage memberships and accounts
• Process dues and donations
• Communicate with members and donors
• Maintain financial and tax records
• Improve website functionality

2.3 Legal Basis for Processing

We process personal data based on:

• User consent
• Performance of transactions (dues/donations)
• Legitimate nonprofit operational interests
• Compliance with legal obligations

2.4 Sharing of Information

We do not sell or rent personal information.

We may share data with:

• Stripe (for payment processing)
• Service providers (hosting, email, analytics)
• Legal authorities when required by law

2.5 Data Security

We implement reasonable safeguards including:

• Secure hosting
• Access controls
• Reliance on Stripe's encrypted payment infrastructure

No system is completely secure.

2.6 Data Retention

We retain data only as long as necessary to:

• Maintain membership and donation records
• Comply with IRS and financial regulations
• Resolve disputes

2.7 Your Rights

You may:

• Request access to your data
• Request corrections
• Request deletion (where legally permitted)
• Opt out of communications

Contact: info@springfieldrotary.org

2.8 Cookies

We may use cookies for functionality and analytics. You may disable cookies in your browser settings.

2.9 Children's Privacy

We do not knowingly collect information from children under 13 in compliance with the Children's Online Privacy Protection Act.

2.10 Florida Compliance

We comply with the Florida Information Protection Act, including breach notification requirements.

3.1 Acceptance of Terms

By using this website, you agree to these Terms.

3.2 Membership Accounts

• Users must provide accurate information
• You are responsible for your account security
• The Club may suspend accounts for misuse or non-payment

3.3 Payments & Dues

• Dues are billed as described on the site
• Payments must be authorized
• Membership benefits may be suspended for non-payment

3.4 Acceptable Use

You agree not to:

• Use the site unlawfully
• Attempt to disrupt or compromise security
• Submit false information

3.5 Intellectual Property

All site content belongs to Springfield Rotary Club unless otherwise stated.

3.6 Disclaimer

The website is provided "as is" without warranties.

3.7 Limitation of Liability

To the fullest extent permitted by law, the Club is not liable for indirect damages, data loss, or service interruptions.

4.1 Charitable Contributions

Donations support the Club's nonprofit mission and community initiatives.

4.2 Tax Deductibility

Donations may be tax-deductible to the extent allowed by law. Our EIN is available upon request.

4.3 Payment Processing

All donations and dues are processed securely via Stripe.

By submitting payment, you agree to Stripe's applicable terms and privacy practices.

4.4 Refund Policy

• Donations are generally non-refundable
• Refunds may be granted for:
  • Duplicate payments
  • Unauthorized transactions
• Requests must be submitted within 30 days

Contact: info@springfieldrotary.org

4.5 Financial Compliance

We maintain financial records in accordance with:

• IRS nonprofit requirements
• Florida nonprofit regulations

5.1 Third-Party Services

We are not responsible for third-party services, including Stripe, or any external websites we may link to.

5.2 Links to DACdb and Rotary International

Our website may contain links to external services and organizations affiliated with our club, including but not limited to:

• DACdb (District and Club Database) — a Rotary membership management platform operated by Member Minder Pro (www.dacdb.com).
• Rotary International — the global parent organization (www.rotary.org).

These third-party websites operate independently and have their own privacy policies and terms of service. Springfield Rotary Club is not responsible for the content, data collection practices, or privacy policies of these external sites. We encourage you to review their respective privacy policies before providing any personal information.